Alumni & Friends:
I want to thank you for your patience the past two weeks regarding news of our NCAA Division II application. For over one year Georgetown College trustees have been examining the role athletics will play in our future. On April 28, 2012, the Trustees determined that NCAA Division II best fit our future plans for the college and they were aware that the next application opening for NCAA DII was June 1, 2012. The Trusteed wanted to meet that deadline because of impending NCAA DII rule changes that might extend the probationary period for new members beyond three years. We had a one month window to get this achieved. We have since discovered that many institutions hire consultants to guide them in this process and it usually takes 75-90 days to create and submit an application with merit.
On July 13th we were notified that our application had been denied stating that “we were not prepared for membership. “ Since that time we have learned more about the process and understand our attempt to meet a deadline in short order worked against us. Here is one example: Item number 3.1.d. in the applications reads as follows: We are required to have a student-athlete advisory committee.
What is a Student-Athlete Advisory Committee? (SAAC)
A Student-Athlete Advisory Committee (SAAC) is a committee made up of student- athletes assembled to provide insight on the student-athlete experience and to offer input on the rules, regulations and policies that affect student-athletes’ lives on NCAA member institution campuses. Presently, there are separate national SAACs for NCAA Divisions I, II, and III member institutions. NCAA legislation mandates that all member institutions have SAACs on their respective campuses and many NCAA conferences also have established SAACs. The information that follows will assist you in understanding how that network of SAACs, from individual campuses committees to the national committees, interact and support one another to shape intercollegiate athletics policy.
Purpose
The purpose of the student-athlete advisory committee may vary across conferences and institutions. However, the following five points reflect the primary purposes of SAACs and should serve as a guideline when developing the SAAC’s strategic plan:

  • Generate a student-athlete voice within the institution;
  • Solicit student-athlete response to proposed NCAA legislation;
  • Suggest potential NCAA legislation
  • Organize community service efforts
  • Create a vehicle for student-athlete representation on campus-wide or conference-wide committees.

Since classes ended on May 8th we did not have the time to select the students and have our first meeting. We indicated this to be the case, our application showed we were planning to assemble such a group in September and meet all the NCAA expectations for the group. We now believe that the requirement was to have already met with the student advisory committee before submitting our application.
For this and other similar reasons the NCAA D II membership committee determined we needed more time to prepare our application. The good news for us is that the NCAA DII did not vote to extend the waiting period for new members.
Now, our Trustees are determining whether to appeal the decision in the next 30 days or reapply in February for reconsideration. If we do reapply, we will have the time to meet all the NCAA DII expectations. We will keep you informed about their decisions. Thank you for your interest in all that is important to Georgetown College.
Sincerely,
William H. Crouch Jr.