Procedures

Reporting a violation of the Honor System.

In order to preserve the effectiveness of the System, faculty and students must report probable violations to the appropriate individual(s).

  • If an instructor suspects an honor violation, he/she should document the concerns and confront the student as soon as possible. If the accuser is uncomfortable meeting the student, then the VP/Dean may meet with the student in their stead.  If a student suspects an honor violation, they should notify the professor or the VP/Dean of Students. Documentation of the incident in question should be made on the Honor System Incident Report form available in the Vice President for Student Life/Dean of Students Office. The instructor should request a private meeting with the student where the specific charge should be discussed.  The student should have the opportunity to explain his/her actions. If the student admits responsibility, the professor may impose a penalty appropriate to the violation (see SANCTIONS below). A complete documentation of the accusation, meeting with the student, and imposed sanction should be included in the appropriate sections of the Honor System Incident Report and forwarded to the Vice President for Student Life/Dean of Students Office as soon as possible from the time of the imposition of the sanction. This documentation will be placed in the students’ file. The Vice President for Student Life/Dean of Students Office will contact the student(s) who have been sanctioned by an instructor, in a confidential manner, to ensure an understanding of the violation and the resulting sanction. If the charged student is a graduate student, the Associate Dean of Graduate Education will participate in the meeting. Failure to attend the follow-up meeting scheduled by the Vice President for Student Life/Dean of Students Office may result in the matter being resolved through the hearing process (see Hearing Process).
  • If the student disputes the allegation or refuses to cooperate with the instructor in any manner, the Instructor should contact the Vice President for Student Life/Dean of Students Office immediately. At this point, the Vice President for Student Life/Dean of Students will initiate the hearing process (see Hearing Process below). Students who have been found responsible of a previous honor violation will automatically participate in the hearing process (see Hearing Process) to adjudicate subsequent charges. This may result in sanctions in addition to the professor’s sanction(s) if the student is found responsible.
  • A student that is charged with an honor code violation may not drop that class without explicit written permission from the Provost of the College unless the Honor Council finds the student not responsible of the charge. (see Hearing Process).

Hearing Process

If the Vice President for Student Life/Dean of Students, is needed to assist in the resolution of an honor violation, he/she will follow these procedures:

  • If a hearing is necessary, the Vice President for Student Life/Dean of Students will forward a complete listing of the charges and the appropriate rights and procedure information to the accused at least 48 hours prior to the time of the hearing. The hearing panel should consist of seven Honor Council members (two Faculty and five students) and be chaired by the Vice President for Student Life/Dean of Students or his/her designee in the case a conflict of interest. A minimum of five Honor Council members must be present to hold a hearing. The Vice President for Student Life/Dean of Students is a non-voting member of the committee. Appropriate witnesses (e.g. person making the accusation) must be present at the Hearing. The accused must be present during the entire proceeding. Witnesses will be called at the appropriate time during the hearing by the chair of the Honor Council hearing. The accused or the accuser does NOT have a right to Counsel. The accused has a right to call no more than two character witnesses during the hearing. The procedure will conclude with the accused being given the opportunity to make a “private” statement to the Honor Council. All hearing proceedings will be tape-recorded.
  • The Honor Council will have 48 hours to make a decision with regard to responsibility or non-responsibility and the appropriate sanction to be imposed. The Honor Council should make an attempt to consult with the faculty member bringing the initial charge before imposing sanctions. The Vice President for Student Life/Dean of Students will communicate this information by letter and in person to the accused. The Honor Council’s decision will be communicated to the appropriate individuals (e.g. Registrar) and the hearing documentation and resolution will be placed in the student’s file. The individual responsible for the accusation will be informed of the Honor Council’s decision.

Appeal

The accused has a right of appeal to the Provost/Dean of the College. The notice and specific reasons for the appeal must be made in writing to the Provost/Dean of the College within five days of the student receiving notice of the Honor Council’s decision by the Vice President for Student Life/Dean of Students. The appeal letter must state specifically the basis for the appeal, for example misinterpretation of a policy or new information that was not made available during the Honor Council hearing. The decision of the Vice President /Academic Dean will be the final decision regarding honor violations.



© 2014 Georgetown College • 400 East College Street, Georgetown, KY 40324 • 1-800-788-9985

Georgetown College admits students of any race, color and national or ethnic origin.