GAC Executive Council

The Georgetown Activities Council (GAC) is an organization designed with the intent to provide the Georgetown community with educational, cultural, entertaining, traditional, and social activities. GAC is focused on providing Georgetown students with an opportunity to foster unity and improve the community, all while creating their college experience.

Requirements:

  • A Minimum GPA of 2.5 cumulative
  • In good academic and financial status with Georgetown College

President

The President of the Georgetown Activities Council will be responsible for the vision and operations of GAC for their entire 1 year commitment. The President, will be key in supporting and challenging the Executive Council to be as creative and innovative as possible, in order to engage and involve as many Georgetown Students as possible.

  • Responsible for the overall operation of Georgetown Activities Council
  • With the guidance of the Advisor of GAC, will set the vision for GAC for the year
  • Leads GAC Board meeting and also meet with the two Vice Presidents and Advisor bi-weekly
  • Coordinate WOW events with the Advisor of GAC and the VP of Administration
  • Coordinates all trainings, retreats, conferences and leadership activities for GAC
  • Serves as a liaison between GAC and SGA by attending biweekly SGA Executive Council meetings, as a non-voting member
  • Maintain GAC office hours of at least 5 hours a week (Monday – Friday)

Vice President of Administration

The Vice President of Administration, will be responsible for the financial records of GAC which will include working with the Advisor and Executive Council to allocate the budget by semester and by position, balance the budget and keep a financial track of all records. Also the VP of Administration will produce minutes from meetings to be approved by the board weekly. In the absence of the President, the VP of Administration will assume the President’s duties.

  • Creates and balances the GAC budget for the school year with the guidance of the GAC Advisor
  • Maintains a binder with all expenses per event for the year
  • Records all minutes for every GAC Board meeting and coordinated the approval of all minutes
  • Coordinate WOW events with the Advisor of GAC and the VP of Marketing and Membership
  • In addition to weekly GAC Board meetings, the VP of Administration will meet with the President, Advisor and VP of Marketing bi-weekly
  • Will assume the role of the President in the absence of the President
  • Attend all GAC Board weekly meetings and any other special meetings called by the Advisor or President
  • Maintain GAC office hours of at least 5 hours a week (Monday – Friday)

Vice President of Marketing and Membership

The Vice President of Marketing, will set the vision for branding GAC for the fall and spring semesters. Furthermore, the VP for Marketing and Membership will continue to market GAC in an effort to get more students involved with the selection, planning and execution of GAC events.

  • Responsible for the overall branding of the Georgetown Activities Council brand
  • Works with different promotional/novelty item companies to decide on promotional items for the year
  • Will coordinate all new committee members involvement and track the committee members progress in their respective committees
  • Will coordinate two Open Houses (one per semester) for Georgetown Activities Council
  • Create an incentive program for all GAC committee members
  • Creates semesterly reports on committee involvement and participation
  • Attend all GAC Board weekly meetings and any other special meetings called by the Advisor or President
  • Will act as the webmaster and maintain the GAC website
  • Maintain GAC office hours of at least 5 hours a week (Monday – Friday)

Campus Events Chair

The Campus Events Chair will in many ways be the heart of campus programming. This person will seek to do a wide variety of creative and innovative programs from small scale events/activities to larger scale events. The Campus Activities Chair will be very impactful to creating the week to week student experience on campus.

  • Coordinates all large/small scale programs on campus to engage and involve students of Georgetown
  • Works with the Public Relations Chair to effective promote the events across campus
  • Ensures that all programs are inclusive to all students
  • Works with different companies to secure entertainment for various events, including working with contracts
  • Attend all GAC Board weekly meetings and any other special meetings called by the Advisor or President
  • Maintains a committee roster of a minimum of 5 members
  • Maintain GAC office hours of at least 5 hours a week (Monday – Friday)

Trips and Tours Chair

The Trips and Tours Chair will give Georgetown students a taste of the community and other special events in the Kentucky region. This Chair will be solely responsible for planning and coordinating all off campus trips to different activities, games, tours, etc. 

  • Coordinates all off campus trips and tours for Georgetown Students
  • Communicate with outside vendors to secure tickets and discounted prices for and trips, such as but not limited to Baseball games, concerts, basketball games, Haunted Houses, etc.
  • Secures transportation and certified drivers for all trips that are approved by _______
  • Produces a report after every event that details the trip and the student satisfaction with the trip
  • Attend all GAC Board weekly meetings and any other special meetings called by the Advisor or President
  • Works with the Public Relations Chair to effective promote the events across campus
  • Maintains a committee of a minimum of 3 members

Co- Chair for Traditions

The Tradition Co-Chairs will work together to re-create some of the most special traditions to Georgetown and the community. The Co-Chairs will look to introduce all Georgetown students to some of the oldest Traditional events and continue to upgrade these Traditions each year by adding their special touches.  

  • Serves as a Co-Chair in the traditions position
  • Will execute the following traditions alongside the other co-chair:
    • Fall: Songfest, Hanging of the Green and Finals Throw down
    • Spring: Belle of the Blue, Spring Fever Week and Finals Throw down
    • Will also lead the coordination of all Homecoming activities
    • Conducts focus groups to get an idea of how traditions maybe improved on campus
    • Responsible for the videography/ photography of all traditional events
    • Maintains a committee of a minimum of 5 members
    • Attend all GAC Board weekly meetings and any other special meetings called by the Advisor or President
    • Maintain GAC office hours of at least 5 hours a week (Monday – Friday)

Education and Cultural Awareness Chair

The Education and Cultural Awareness Chair will seek to offer educational and cultural events that can enhance the college experience especially by supporting the student’s out of class experience. The Chair will also seek to provide NEXUS (CEP)

  • Plans and coordinates events that have strong educational or cultural impacts on students
  • Works with the Nexus committee, faculty and staff to ensure Nexus (CEP) credit is allotted to the respective events
  • Works with the Public Relations Chair to effective promote the events across campus
  • Maintains a committee of a minimum of 5 members
  • Attend all GAC Board weekly meetings and any other special meetings called by the Advisor or President
  • Maintain GAC office hours of at least 5 hours a week (Monday – Friday)

Publicity Chair

The Publicity Chair will seek to advertise all of GAC activities and events, through creative and innovative marketing. The Publicity Chair will have access to resources in order to best advertise the individual events in order to appeal to as many Georgetown Students as possible.

  • Coordinate committee meeting times to create publicity for requested events
  • Create different Publicity for different events which include but not limited to hand-made posters, unconventional advertisements, computer generated posters/flyers, street team, etc.
  • Maintains a committee of a minimum of 5 members
  • Attend all GAC Board weekly meetings and any other special meetings called by the Advisor or President
  • Maintain GAC office hours of at least 5 hours a week (Monday – Friday)

Supervisor: Johann St. John



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