A Travel Advance Request Form must be filled out in the following manner in order to obtain a travel advance.

  • Date
  • ID # of person requesting the advance
  • Place, purpose, and duration of travel
  • Mode of travel
  • Estimated cost of the trip
    • Transportation
    • Lodging
    • Meals
    • Other
  • Total amount of money requested
  • Return Date (Expenses submitted more than 90 days or more after date incurred will not be reimbursed.)
  • Signature of employee
  • Printed name of employee
  • Signature of department head
  • Signature of administrative office

Travel advances will be picked up at the cashier’s window unless otherwise noted.

The money for a travel advance will be charged against the employee’s travel advance account.

After returning from a trip, any remaining cash should be turned in at the cashier’s window.

A Business Expense Report with attached receipts (see documentation on completing a BER) should be turned in to accounts payable within 2 weeks of returning from a trip. Expenses submitted more than 60 days after the date incurred will not be reimbursed.