Closing Communication Plan

It is Georgetown College’s policy to remain open for business each working day unless it is clearly impossible to do so. Unusually severe weather, however, may occasionally require that operations be closed or curtailed in the interest of travel safety. The President of the College or the Provost may direct modified work schedules and/or the temporary discontinuation of some activities.

The following College Closing Communication Plan will enable the College to communicate clearly and concisely its operating status during a weather emergency. Employees are expected to make reasonable attempts to report for work during severe inclement weather, unless otherwise directed by The President or the Provost as his designee.

The decision will be made by 6:30 a.m. The announcement will refer to the various plans, A, B, or C. It is your responsibility to keep this information available for future reference to determine how each plan pertains to you.

Plan A: __-hour Delay

One-Hour Delay

When there is a one-hour delay on Monday, Wednesday or Friday, 8 a.m. classes are canceled and 9 a.m. classes meet as scheduled. On Tuesdays and Thursdays, 8 a.m. classes are canceled and 9:30 a.m. classes meet as scheduled. The rest of the day’s classes meet as scheduled.

Two-Hour Delay

When there is a two-hour delay on Monday, Wednesday or Friday, 8 a.m. and 9 a.m. classes are canceled; 10 a.m. classes meet as scheduled. On Tuesday or Thursday, 8 a.m. classes are canceled, and 9:30 classes begin at 10 a.m. The rest of the day’s classes meet as scheduled.

Employees should use their own judgment regarding travel. Only essential operational personnel, previously designated by their managers to work during a weather emergency, should attempt to report to work. Absences beyond the announced delay will be charged to vacation leave.

Plan B: Classes Dismissed

Classes have been canceled, but non-faculty offices are open. Employees should use their own judgment about travel; however, absences will be charged to vacation leave.

Plan C: School Closed

School is closed. Only essential operational personnel, previously designated by their managers to work during a weather emergency, should attempt to report to work. Absences will not be charged against vacation leave, and operational personnel required/able to work will be given appropriate time off after the emergency at the discretion of their supervisor.

Early Closing

Developing weather conditions may necessitate an early closing. Such a decision will be communicated to each operating area through the management structure. If, during work hours, an employee feels bad roads or inclement weather conditions (snow, ice, floods, etc.) threaten personal traveling safety, the employee may obtain permission to leave early. Absences prior to an early closing announcement will be charged to vacation leave.

Essential Operations

There are certain departments and personnel that are essential to the continued operations of the college community and that must work during weather emergencies. It is the responsibility of the department managers in such departments to communicate this to their employees, prior to an emergency.

Employees whose work hours are other than during the day shift should listen to regional media for announcements or should call their managers to determine the status of their work areas.

Time Sheets and Attendance Records

Time sheets and attendance records should reflect all hours actually worked. Hours not worked due to weather emergencies should be marked “weather emergency.”

As indicated above, all employees will receive regular pay for hours not worked because of officially announced weather emergencies. The decision to pay employees for hours not worked during an official weather emergency rests solely with Georgetown College.

Note: On days that the start of the work day is delayed due to inclement weather, pay for those delayed hours will only be given to employees that reported to work that day. If the college closes early due to inclement weather, pay for the hours that could not be worked due to the early closing will be given only to employees that reported to work that day. Employees that did not work on these days or did not work a substantial part of the work day will not receive any pay for the hours related to the delay or early closing and can use vacation time to receive pay for those days not worked.

Any questions regarding pay for a weather emergency should be directed to Human Resources.



© 2014 Georgetown College • 400 East College Street, Georgetown, KY 40324 • 1-800-788-9985

Georgetown College admits students of any race, color and national or ethnic origin.