|Section 3C.3 :
Authority Searching Guidelines
|Consult the OCLC manual Authorities User Guide for additional help.http://www.oclc.org/support/documentation/worldcat/authorities/userguide/
Full authority searching is done on member copy record only.
Access the OCLC authority file:
In CATME display the Search OCLC Online dialog box
On Connexion – choose Authority file [this section still under review]
Headings on the bibliographic record to be searched in authority:
The headings listed below will appear on the bibliographic record and can be searched in the authority file in different ways. The derived search key patterns are listed to the right, they can be entered with the [ or not. Phrase searching follows this section. keys that can be used -- scan, keyword.
Bib. fields to be searched Search patterns:
100 - 600 - 700 - 800 Personal Name/Author [4,3,1
Phrase searching in the authority file:
Display the Search OCLC Online dialog box
Index labels are: Personal name pn
Phrase searching is very effective with corporate names, it is like Scan title in the bibliogprahic database. The index labels in the authority database are different than those used in the bibliographic database.
5. Stopwords. These are words that produce to many hits when you use a dervied search key, so you leave them off when they appear in the initial position of a heading. If they are interrupted by a non-stopword then they are searchable.
If the heading that is on the bibliographic record and the heading on the authority record match exactly this is an appropriate heading to use.
If there is a discrepancy between the heading on the bibliographic record and the authority record – make a print out of the authority record, place it with the item and give it to the cataloger .
If you have been cleared to correct authority headings make the correction on the bibliogarphic record so it matches the authority file heading.
If you do not find the heading in the AF at all – Do not catalog the item – give it to a cataloger.