Technical Services Department Procedures Manual


Section 3A.5 :
Dates in Bibliographic Records

The following guide was taken from the Lewis & Clark Library System, Edwardsville, Illinois. The URL for the original is:

it is an excellent guide for dealing with dates in bibliographic records.

Dates in Bibliographic Records

Dates are one of the most complex aspects of descriptive cataloging. Dates may appear as publication dates, copyright dates, printing dates, manufacture dates, etc. Often many different dates appear on the item. It can be a challenge to determine which date or dates should be used in the bibliographic record.

1.4F – Date of publication – 260 $c

For published items, give the publication date of the edition, revision, etc. named in the edition area.

If there is no edition statement give the publication date of the item being described.

Dates on title pages are usually given preference to dates found in other sources.

Give dates in arabic numerals. Give the year only, do not give months or days.
Second revised edition published Bantam May 1990
250 $a 2nd rev. ed.
260 $a New York : $b Bantam, $c 1990. {s 1990, }

1.4F1 – LCRI 1.4F1 – Later publication dates

LC practice: If a U.S. trade publication has a publication date that is in the year following the year in which the publication is received, accept the later publication date as the date of the edition being cataloged. For example, if “2002″ appears as the publication date on a publication received in 2001, give 2002 in the 260 $c.
Published 2002 on t.p. verso. Received in library Oct. 2001
260 $a New York : $b Bantam, $c 2002. {s 2002, }

1.4F6 – Copyright dates – 260 $c

If there is a copyright date, but no publication date, record the copyright date in the 260 as $c cXXXX.

260 $a New York : $b Bantam, $c c1990. {s 1990, }

If there is a publication date and a copyright date:
· Record only the publication date if they are the same
· If they are different, record the publication date and the latest copyright date

Published December 1990 ©1987
260 $a New York : $b Bantam, $c 1990, c1987. {t 1990, 1987}

Ignore copyright dates for parts of the contents unless they provide a clue to a change in the actual text.

Copyright renewal dates: For works first copyrighted before 1978, ignore the copyright renewal date. Use only the original copyright date.
For works copyrighted after 1977, give the copyright renewal date.

©1930, ©renewed1979
260 $a Los Angeles : $b Collier, $c c1930. {s 1930, }

©1978, ©renewed1995
260 $a Los Angeles : $b Collier, $c c1995. {s 1995, }

LCRI 1.4F6 – Later copyright dates

LC practice: If a U.S. trade publication lacking a publication date has a copyright date that is in the year following the year in which the publication is received, accept the later copyright date as a substitute for the publication date. For example, if ©2002 appears on a publication received in 2001, give c2002 as the publication date.

260 $a New York : $b Bantam, $c c2002. {s 2002, }

1.4F6 -Printing dates

Usually ignore printing dates unless:

If item lacks a publication date and the printing date is later than the copyright date, use the printing date as an implied publication date.

©1978 1st Bantam paperback printing 1980
260 $a New York : $b Bantam, $c [1980], c1978. {t 1980, 1978}

If item lacks a publication and a copyright date use the printing date as an inferred publication date.

1st printing March 1999
260 $a New York : $b Bantam, $c [1999] {s 1999, }

If the printing statement implies it is a new publication or there is evidence that it is a new publication, use the printing date as an implied publication date. Should have an edition statement.

7th revised printing 1990
250 $a [7th rev. ed.?] 260 $a New York : $b Bantam, $c [1990]

1.4F7 – Lack of a publication, copyright or distribution date.

If item lacks a date, supply in brackets an approximate date.

260 $c [1971?] probable date {s 1971, }

260 $c [ca. 1971] approximate date {s 1971, }

260 $c [197-] decade certain {s 197u, }

260 $c [197-?] probable decade {s 197u, }

260 $c [19--] century certain {s 19uu, }

260 $c [19--?] probable century {s 19uu, }

If more than one code applies, use the following chart to determine precedence.

Single or multipart items complete in 1 year

r Reprint/original date
s Single date
p Distribution and production date
t Publication and copyright date
q range of dates for single item with questionable date
n Unknown date

r Reprint/reissue date and original date
Enter reprint/reissue date in Date 1 and date of original in Date 2

Use for re-releases of motion pictures and videorecordings in the same medium. Do not use for a change in form (a motion picture re-released as a videorecording).
Use for reissues of sound recordings in the same medium or different medium.
Use for previously published items. Do not use for items that have changed enough to be published as new editions.

The second date may come from the 260 or from a 500 note.

Dat tp: r
Dates: 2000, 1970
260 $c 2000, c1993.
500 $a Originally published: Holt, Rinehart and Winston, 1970.

Dat tp: r
Dates: 1999, 1954
260 $c 1999.
500 $a Reprint of 1954 edition published by Simon and Schuster.
[The original date is 1954, this is a reprint with a 1999 date.]

s Single date
A single year as the date of publication, copyright, etc.
Enter the year in Date 1, leave date 2 blank.

Dat tp: s
Dates: 198u
260 $c [198-]

Dat tp: s
Dates: 19uu
260 $c [19--?]

Dat tp: s
Dates: 1999
260 $c c1999.

p Distribution and production date

If the date of distribution/release/issue and the date of production differ by at least a year, use p.
Use Date 1 for the year of distribution (the date the material became available)
Use Date 2 for the year of production/recording (the date the material was made)

Dat tp: p
Dates: 1995, 1964
260 $c [1995] 500 $a Recorded in 1964.

Dat tp: p
Dates: 1981, 1964
260 $c c1981.
500 $a Originally produced as a motion picture in 1964.

t Publication date and copyright date

Use t if the item has a publication date and a copyright date.
Date 1 is the year of publication, Date 2 is the copyright date.

Dat tp: t
Dates: 2000, 1999
260 $c 2000, c1999.

q Range of dates for single item of questionable date
If a range of dates is listed in the 260, use q and list the earliest year in Date 1 and the latest in Date 2.

Dat tp: q
Dates: 1969, 1977
260 $c [between 1969 and 1977]

n Dates unknown
Use for naturally occurring objects.

For published items n should not be used. Some kind of a guess should be made.

Dat tp: n
Dates: uuuu, uuuu
[Naturally occurring object. No 260 present.]

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