Technical Services Department Procedures Manual


Section 3A1.3 :
Rankin Civil War Collection

Title of Collection: Frank G. Rankin Civil War Collection
Location: Special Collections Rankin (called Rankin in Voyager locations list)

Spine Call number example:            


Serial items: Will receive call numbers.

Fields to add while editing:

050 or 090 SPEC COLL RANKIN AB 123 .C456 3000

500 Part of the Georgetown College, Ensor Learning Resources Center’s Frank G. Rankin Civil War Collection.

506 Access is restricted—contact the Archivist.

700 1_ Rankin, Frank G.

730 0_ Frank G. Rankin Civil War Collection.

856 40 $u $z Click here: Ensor LRC Special Collections

Note: if you are editing on CATME the hyperlink above has an underscore character, this has to be entered in OCLC as %5F and than when you are editing in Voyager you can use the underscore.

Original records: The above information does not go on an original record in OCLC if it is not particular to the collection, other libraries hold the item or can procure it. You would put special collections information on items that we are the only holder of, i.e. manuscripts, rare books, etc. Produce, reformat and add locally if you have a “common” title. There is a collection level record in OCLC that will direct users to Special Collections.

Holdings record:

852 0_ $b Rankin $k SPEC COL RANKIN $h AB 123 .C456 3000

Item record:

Perm. Loc: Rankin

Item type: Special Collections

add any other appropriate information


DO NOTS!! DO NOT BARCODE — STAMP – or LABEL Special Collections books.

Use an archival book tab — place a spine label at the top of the tab that sits above the book, and one book label on the tab. On the reverse of the tab, at the top, place a barcode.

Table of Contents