Interlibrary Loan

When the Library does not have an item you’re looking for you may be able to acquire it through Interlibrary Loan (ILL). This service allows the library to borrow a book from another library and let any member of the Georgetown Academic Community use it. For interlibrary loan policies click here.

Can I get an Interlibrary Loan?
How much does it cost?
How long does it take?
Where do I pick it up?
How long can I keep the item?
Are there items I cannot borrow?
Can I get dissertations?
What about copyright?

Can I get an interlibrary loan?
Interlibrary loans are used to obtain items that are not available at Ensor LRC. Current Georgetown College students, faculty and staff may request interlibrary loans. GC alumni and community patrons are not eligible for this service and will be directed to use the public library for this service.

Baptist Seminary of Kentucky (currently housed on the Georgetown College campus) patrons will be charged $5.00 per ILL request.

What is the cost for an interlibrary loan?
It typically costs you nothing to get an interlibrary loan but there may be some times that a fee is charged due to budget availability. If the cost of a particular ILL item exceeds the parameters of the available library budget, requesting patrons may be subject to a fee to help cover the cost of the item requested—you will be contacted before any fees are charged.

Patrons will be charged for all items not returned along with any associated lost book fees or late fees.

How long will it take to get my interlibrary loan request?
Please allow three weeks to receive your request. For some items, it may take longer.

Where do I pick it up?
Photocopies of journal articles will be sent through campus mail or U.S. mail and do not need to be returned. Books, microform and other non-photocopy materials must be picked up at the Circulation Desk. Users will be notified by campus mail or by phone when a requested item has been received or if there are any problems filling a request. Items that are not picked will be returned to the lending library.

Patrons will be required to acknowledge receipt of materials by signing and dating their ILL request form at the time of pick up.

Please return books, microforms and other non-photocopied materials to the Circulation Desk.

How long can I keep the item?
The loan period for books, microform, and non-photocopy material is determined by the lending institution. Usually, the loan period is four weeks. The patron is responsible for returning the borrowed item(s) by the due date to the Ensor LRC Circulation Desk. One renewal can be requested from the Interlibrary Loan Department and should be done before the due date. Patrons will be charged for all items not returned along with any associated lost book fees or late fees.

Institutions that loan materials, including Georgetown College, reserve the right to recall items at any time.

Are there items I cannot borrow?
Items that are not available include:

  • Entire volumes or issues of periodicals (only specific articles may be requested)
  • Reference books
  • Rare materials, including manuscripts
  • items published over 75 years ago
  • items less than 6 month old
  • Requests which may violate copyright limitations

Can I get dissertations?
Often, dissertations are only available at the issuing institution. Not all libraries will loan them. There is no certainty that a request for a dissertation can be filled or that you will receive it in a timely manner. The Interlibrary Loan Manager can usually determine the lending policy of the institution that holds the dissertation.

What about copyright?
The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for a purpose other than private study, scholarship, or research.” If an individual uses a photocopy or reproduction for purposes in excess of “fair use” that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in it’s judgment, fulfillment of the order would involve violation of copyright law.