Policy to Reserve a Room

Policy and Procedures for Requesting a Room in the Ensor LRC

  • The time and date of your request must be during regular library hours. This includes the preparation time for the room. It should also include the preparation time for Facilities Management, Dining Services and/or other setup entities and cleanup. You are responsible for contacting these departments for set up.

  • The Library staff do not assist with the set up and running of the event, e.g. making photocopies, loaning supplies or equipment, tracking down equipment, meeting the caterers, etc. The requestor and their administrative unit are responsible for being familiar with the facility and for handling any special arrangements.

  • The individual requesting the room, and the event/group for which it is requested, must be affiliated with Georgetown College. i.e., campus activity/group and any professional group with which Georgetown College is affiliated.

  • Library rooms may NOT be used for an event for which admission is charged or sales solicited.

  • A request for a room is only a request, not a guarantee that you will have it. We will call or e-mail you to confirm or deny your reservation.

  • Rooms are reserved on a first-come, first-serve basis.

  • Regularly scheduled classes and various College Executive committees have priority on scheduling.

  • Please e-mail room cancellations to rachel_combs@georgetowncollege.edu as soon as possible as there is a demand for the rooms.

  • If furniture is moved, it is the responsibility of the individual who requests the room to make sure that the room is returned to its original configuration.

  • If there are any special requests for the library staff, please let us know.

    • Policies specific to each Room

    The following technology classrooms in the LRC are scheduled through ITS. Click on one of the following links to visit the ITS site for using Outlook to reserve a room:

    LRC 150

    LRC 150 is used as a classroom, scheduled by the Registrar’s office. It may be reserved outside of regularly scheduled classes.


    Arnett Conference Room

    This room is only available for conferences and meetings. If you need a room for a class, please request LRC 150.


    LRC Lobby

    Contact the Library Director (863-8407) or the Daytime Circulation Supervisor to reserve.


    Ward Room

    The central area of the Ward Room may be reserved for presentations. Please note that this room will NOT be available for booking during Prep Week, Reading Day and Finals. During this time, its priority will be for student studying.


    3rd Floor Group Study Area

    This is the only area in the LRC for large group study. All athletic teams and social organizations must use the Third Floor for their group study tables.


    Reference Room (Neal Fireside Room)

    The Reference Room may only be reserved for library instruction and college administration functions.
    Please note that this room will NOT be available for booking during Prep Week, Reading Day and Finals. During this time, its priority will be for student studying.


    LRC 223

    LRC 223 is used as a classroom, scheduled by the Registrar’s office. Outside of regularly scheduled classes, it may only be reserved for Honors students. Reservations will only be scheduled after the Director of the Honors Program has submitted a written request, pending room availability. This room must remain locked when not in use.


    Conference Room 231

    The Conference Room 231 is reserved specifically for meetings and group study.
    Please note that the library will not reserve spaces for 1-on-1 tutoring sessions. Group tutoring sessions will only be scheduled after the department chair has submitted a written request, pending room availability.


    LRC 232-237

    Study Rooms are on a first come, first serve basis. If you need to reserve a space for a tutoring session, please see policies for LRC 150, LRC 122, LRC 231, and the 3rd floor.


    LRC 241

    LRC 241 may be reserved outside of regularly scheduled classes. This room must remain locked when not in use.