This position¬†coordinates all applications for admissions from incoming freshmen, transfer students and all other enrolled students for a given semester or year.
EXPECTATIONS OF EMPLOYEE
- Adheres to College Policy and Procedures
- Acts as a role model within and outside the College
- Performs¬†duties as workload necessitates
- Maintains¬†a positive and respectful attitude
- Communicates regularly with supervisor about Department issues
- Demonstrates¬†flexible and efficient time management and ability to prioritize workload
- Consistently¬†reports to work on time prepared to perform duties of position
- Meets¬†Department productivity standards
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Coordinate application materials (i.e. transcripts, essays standardized test scores, electronic communications, and other materials necessary for the application process)
- Input¬†data into Hobson‚Äôs CRM among other products
- Work¬†both with online applications as well as traditional paper applications
- Print applications from Hobson‚Äôs Connect 2 Program
- Work¬†effectively with the admissions counseling staff and other offices related to the enrolling of students
- Enter¬†decisions made by counselors for each completed student‚Äôs file into Hobson‚Äôs Connect 2 program
- Print¬†and mail all decision letters (information typically received via e-mail and in Microsoft Excel format)
- Include acceptance packet with acceptance letters
- Deny‚Äď letter only
- Cancel‚Äď letter only
- Deposit Receipt ‚Äď letter plus receipt received from the Business Office
- Copy¬†all decision letters and place in appropriate files
- Perform¬†mail merges for various external communications pieces
- Review¬†reports generated through Hobson‚Äôs or other sources to monitor and correct¬†¬†data entry problems
- When¬†student deposits
- Enter¬†ACT / SAT scores into CARS system
- Enter¬†parent information into CARS
- Make¬†copy of transcript and forward to the Registrar
- Make¬†copy of check/payment form and send payment form to the Business Office
- When¬†Final Transcripts come in for deposited students
- Enter¬†all graduation dates into Hobson‚Äôs Connect 2
- Enter¬†final GPA
- Enter¬†years of an foreign language taken
- Make¬†copy of transcript and forward to the Registrar (original is placed in student‚Äôs final file for sending to the Registrar in September)
- Basic clerical duties
- File management
- Create and maintain all relevant files.
- Manage applicant folders and the filing of application material
- Match any transcripts/test scores with applications to see if the file can be completed. If not, the student file is given to the appropriate counselor.
- Each summer ‚Äúcancel‚ÄĚ and ‚Äúdeny‚ÄĚ folders are stored in the Admissions Building file cabinets
- Deposited student‚Äôs folders are transferred to the Registrar‚Äôs permanent files.
This job has no supervisory responsibilities.
KNOWLEDGE, SKILLS & ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Education and / or Experience — Associate’s degree (A. A.) or equivalent from a two-year college or technical school; ¬†¬†¬†¬† or six months to one year related experience and/or training; or equivalent combination of education and experience.
- Communication / Language — Requires effective oral and written communication skills, excellent interpersonal skills,¬† and basic computer literacy. Ability to read and interpret documents such¬†as safety rules, operating and maintenance instructions, and procedure¬†manuals.¬† Ability to write routine reports and correspondence.¬†¬† Ability to complete a mail merge when needed.¬†¬†¬† Ability to speak effectively before groups of customers or employees of¬† organization.
- Mathematical — Ability to¬† calculate figures and amounts such as discounts, interest, commissions,¬†proportions, percentages, area, circumference, and volume.¬† Ability to apply concepts of basic¬†algebra and geometry.
- Reasoning — Ability to apply common sense understanding to carry out instructions furnished in¬†written, oral, or diagram form.¬†¬†¬†¬†¬†Ability to deal with problems involving several concrete variables¬†in standardized situations.
- Certificates, Licenses, Registrations –¬† None¬†required
- Computer Literacy / General Office ¬†¬†¬†¬† Equipment –¬† Workable knowledge of application database system (EMT Hobsons, CARS,¬†etc.). Intermediate proficiency in Microsoft Office Suite (Word, Excel,¬†Outlook, etc.). Fax and copy machines.
PHYSICAL DEMANDS / WORK ENVIRONMENT¬†
- Talk or hear
- Use¬†hands to finger, handle, or feel
- Reach with hands and arms
- Stand and walk
- Stoop,kneel, crouch, crawl
- Climb or balance
- Lift and/or move up to 25 pounds
- Outside weather conditions
- Close vision
- Ability to adjust focus
- Normal Work Schedule
- 8:00 a.m. to 5:00 p.m.
- 30-40 hours per week
- Monday through Friday
- Occasional overtime as needed to meet deadlines