SUMMARY

This position compiles payroll data to maintain payroll records for the College Community.

EXPECTATIONS OF EMPLOYEE

  • Adheres to College Policy and Procedures
  • Acts as a role model within and outside the College
  • Performs Duties as workload necessitates
  • Maintains a positive and respectful attitude
  • Communicates regularly with supervisor about Department issues
  • Demonstrates flexible and efficient time management and ability to prioritize workload
  • Consistently reports to work on time prepared to perform duties of position
  • Meets Department productivity standards

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Compiles payroll data such as hours worked, sales or piecework, taxes, insurance, and union dues to be withheld, and employee identification number, from time sheets and other records.
  • Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records.
  • Reviews wages computed and corrects errors to ensure accuracy of payroll.
  • Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
  • Records data concerning transfer of employees between departments.
  • Prorates expenses to be debited or credited to each department for cost accounting records.
  • Prepares periodic reports of earnings, taxes, and deductions.
  • Keeps records of leave pay and nontaxable wages.
  • Prepares and issues paychecks.
  • Adjusts errors and complaints.
  • Tests beta versions of new payroll software
  • Enters / maintains direct deposit information for payroll payments
  • Researches payroll issues as necessary
  • Prepares documentation for audit adjustments / records at year end

 

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

KNOWLEDGE, SKILLS & ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and / or Experience — Associate’s degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
  • Communication / Language — Requires effective oral and written communication skills, excellent interpersonal skills, and intermediate computer literacy. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or boards of directors.
  • Mathematical –Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
  • Reasoning — Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Certificates, Licenses, Registrations — None Required
  • Computer Literacy / General Office Equipment – Proficiency in Microsoft Office Suite (Excel. Word, Outlook), CARS / Jenzabar System, Internet. Basic office equipment to include facsimile, copier machines, printer, calculator.

 

PHYSICAL DEMANDS / WORK ENVIRONMENT

  • Regularly
    • Sit
    • Talk or hear
  • Frequently
    • Use hands to finger, handle, or feel
    • Reach with hands and arms
  • Occasionally
    • Stand and walk
    • Stoop, kneel, crouch, crawl
    • Climb or balance
    • Lift and/or move up to 25 pounds
    • Outside weather conditions
  • Vision
    • Close vision
    • Ability to adjust focus
  • Noise
    • Moderate
  • Stress
    • Low to moderate
  • Normal Work Schedule
    • Monday – Friday
    • 8:00 a.m. to 5:00 p.m., with an hour for lunch
    • Overtime as necessary to meet the demands of the position