Certification

Education Certification Policies & Procedures

All policies are subject to change per EPSB regulations

It is the student’s responsibility to read and comply with the following policies & procedures concerning certification:

  1. All certifications are granted by the Kentucky Education Professional Standards Board (EPSB).
  2. Applications for certification are processed by the Georgetown College Education Certification Office in accordance with EPSB regulations.
  3. Under no circumstance shall certification applications be hand-carried to the EPSB by the student.
  4. It is imperative that you plan ahead!
    1. Know your certificate’s expiration date.  Do not wait until the last minute (or after your certificate expires) to submit an application.
    2. It takes approximately 1-2 weeks for our office to process applications (longer at the end of a semester).  The EPSB processing time is another 1 -2 weeks (longer at the end of the semester).  Please keep this in mind when scheduling classes/completing certification requirements at the end of the fall or summer term.
  5. Incomplete applications will not be processed.  When completing an application be sure to follow the directions carefully and neatly.
  6. Consistently check your Georgetown College email account. This is where official electronic communications are sent.
    1. Do not assume that because you had your email forwarded to another account that you are receiving all electronic communications from Georgetown College. 
    2. The semester before you think you will complete your program, you will receive an email from the Associate Dean of Graduate Education inviting you to ‚ÄúApply for Degree‚ÄĚ. ¬†
    3. Follow the instructions listed in the email.
    4. Attend the scheduled Exit Conference.
      (NOTE:  students in the MAAC program attend their Exit Conference at the time they submit their Graduate Exit Portfolio.)
  7. At the Exit Conference you will be given instructions critical for you to follow in order to complete the program requirements for your degree.  At this meeting you will fill out and submit the TC1 application for your certification/rank change.
    1. Follow the directions and turn in the application before leaving the Exit Conference.¬† The TC1 cannot be processed until all program requirements have been successfully completed and you are declared ‚ÄúProgram Complete‚ÄĚ by the formal Degree Audit.¬† This audit is conducted by your advisor (in December for Fall program completers or in June for Spring/Summer program completers).
    2. Once you have achieved ‚ÄúProgram Complete‚ÄĚ status, your official transcript will be ordered from the Registrar.¬† When the Education Certification Office receives the transcript, your TC1 will be processed.¬† When it is mailed to the EPSB, you will receive an email notification along with directions on how to track your application‚Äôs status on the EPSB website.
    3. NOTE:  The EPSB charges the student a fee for processing the TC-1 application BEFORE issuing the new certificate.  This is the student’s responsibility.  The Georgetown College Certification Office does not accept money orders/cashier’s checks for the EPSB.
    4. NOTE:   If you KTIP during your program or immediately after you complete your program, it is your responsibility to send a copy of the Record of Teacher Internship Year РFinal Report from the EPSB to the Education Certification Office (If you are in the MAAC program, this report should be sent to Dr. Simpson.)  At that time your TC-1 for Professional Certification will be processed if all other program requirements are complete as listed above.
  8. If your certification requires a Praxis exam, please note the following:
    1. Ensure that you take the correct exam for your program!  For the most accurate information concerning which Praxis exam(s) are required for your program, go the EPSB website:  http://www.kyepsb.net/.  Click on Assessment Requirements > Teacher Tests.
    2. For certification purposes Georgetown College must receive your Praxis scores from the ETS.  When you take a Praxis exam, specify/designate that you want your scores sent directly to Georgetown College.
    3. If this is not done on test day, the ETS will charge the student an additional fee to send the scores to Georgetown College at a later date.
    4. NOTE:  Allow 3-4 weeks from the date you take the Praxis for Georgetown College to receive your scores.  Do not assume that Georgetown College received your scores.  You should verify receipt of your Praxis scores at least one month prior to graduation. You can do this on the Portal. (MA-IC students should also check with Dr. Simpson.)
      (Do not wait until July to take the Praxis if you want to graduate and be certified in August!)

Master of Arts – Initial Certification

If you are in Dr. Simpson’s program, consult with Dr. Simpson pertaining to certification policies & procedures specific to your certification for middle school and/or high school or P-12 areas.

Learning & Behavior Disorders – Initial Certification

Those who do not have a Kentucky Teaching Certificate or Statement of Eligibility for another teaching area and are enrolled in the Learning & Behavior Disorders Program seeking their first teaching certificate 

If you have an offer of employment in an LBD classroom while successfully enrolled in your coursework, you are eligible to apply for a Temporary Provisional Certificate.

Students are allowed only three years to teach on a temporary provisional certificate.   You must save the third year for KTIP.

In order to process a TCTP for you, the following is needed:

  • An original TCTP application [Pages 1 ‚Äď 4]. (If you are not doing KTIP, page 5 is not needed.)
    • On page 1, complete Sections A and C.
    • On page 1, have your school district complete Section II.¬† It must be signed and dated.
    • On page 3, complete all of Section III., sign and date.
    • On page 4, complete only Section A.
    • The Education Certification Officer will complete the rest of the application.
    • For KTIP only: on page 5 fill out only the first three lines. The Certification Officer will complete the rest of the page.
  • NOTE:¬† In order to be recommended as eligible to KTIP, you must have passed all required Praxis exam(s)¬†¬†¬†¬† and Georgetown College must have received the scores from ETS.
  • REMEMBER:¬† When KTIP is complete, it is the student‚Äôs responsibility to send a copy of the¬†Record of Teacher Internship Year – Final Report¬†from the EPSB to the Education Certification Office.

You may obtain the TCTP application from your district’s central office.

Mail the entire original, completed application to:

Georgetown College
Education Certification Office
400 E. College Street, AH101A
Georgetown, KY 40324

Faxed/emailed applications are not accepted by the EPSB.

Learning & Behavior Disorders – Additional Certification

Those who have a Kentucky Teaching Certificate or Statement of Eligibility to teach in another area and are enrolled in the Learning & Behavior Disorders Program to add the LBD teaching credential

If you have an offer of employment in an LBD classroom while successfully enrolled in your coursework, you are eligible, after successfully completing 9 semester hours of LBD-related courses, to apply for Probationary Certification.

For elementary: 9 hours of LBD-related courses
For middle/secondary: 9 hours of LBD-related courses + a course in teaching reading

The District will determine if the course requirements for Probationary Certification have been met.

District officials should call the EPSB for further information concerning the TC-19 process.

Some districts may inform students that they can only apply for a Temporary Provisional certificate (TC-TP). However, the Temporary Provisional certificate is only for Initial certification students.  Therefore, those pursuing the LBD teaching credential that already have a Kentucky teaching credential or Statement of Eligibility in another area must use the TC-19 application process to teach in an LBD classroom while completing the program.

NOTE:  If you have a Statement of Eligibility, the first year you are on a Probationary Certificate must be your KTIP year.

The student can teach on a Probationary Certificate three years.

PROCEDURE:
The TC-19 application is initiated by the student with the local school district, not by Georgetown College. 

The TC-19 application requires that you include a copy of your signed curriculum contract in addition to your current transcript.  The District will determine if the course requirements for Probationary Certification have been met.

To order a transcript from Georgetown College, contact the Registrar’s Office:  http://www.georgetowncollege.edu/registrar/types-of-requests/transcripts/

MSD – Additional Certification

Those who already have a Kentucky teaching certificate or Statement of Eligibility in LBD and are seeking to add the MSD teaching credential

If you have an offer of employment in an MSD classroom while successfully enrolled in your coursework, you are eligible, after successfully completing 9 semester hours of MSD related courses, to apply for Probationary Certification.

This process gives you 3 years to add MSD certification to your LBD certification.  Students who are admitted into any of the MSD certification routes below and have already obtained LBD certification (professional certificate or statement of eligibility) are eligible to use the TC-19 process to apply for Probationary Certification in MSD:

  • 30-hour Teacher Leader Master of Arts with MSD Certification;
  • 30-hour Rank I with MSD Certification; or
  • 60-hour LBD /MSD Rank II/Rank I program.

The District will determine if the course requirements for Probationary Certification have been met.

Some districts may inform students that they can only apply for a Temporary Provisional certificate (TC-TP). However, the Temporary Provisional certificate is only for Initial certification students.  Therefore, those pursuing the MSD teaching credential that already have a Kentucky teaching credential or Statement of Eligibility must use the TC-19 application process. 

If you have a Statement of Eligibility, the first year you are on a Probationary Certificate must be your KTIP year. 

PROCEDURE:
The TC-19 application is initiated by the student with the local school district, not by Georgetown College. 

The TC-19 application requires that you include a copy of your signed curriculum contract in addition to your current transcript.  The District will determine if the course requirements for Probationary Certification have been met.

To order a transcript from Georgetown College, contact the Registrar’s Office:  http://www.georgetowncollege.edu/registrar/types-of-requests/transcripts/

For More Information About Certification

Please contact Jackie Lockard, Certification Officer for Georgetown College.

Jackie Lockard
Certification Officer
Georgetown College Education Department
400 E. College Street, AH101A
Georgetown, KY 40324
Jackie_lockard@georgetowncollege.edu
502.863.7031

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