It is the responsibility of the graduate student to become thoroughly informed about the general regulations as stated in this catalog. The graduate student is also responsible for completing all program requirements within the permitted time limit. Academic policies of the Graduate Program are made and enforced by the Graduate Council. Requests for clarification or exceptions to these policies must be made through the Dean of Education to this body.

Graduate study is generally more research oriented and more specialized and in-depth than undergraduate education. Graduate students are expected to show maturity and resourcefulness and to accept the responsibility of meeting the demands of challenging course work. They are also expected to have organized and disciplined work habits which maximize success in demanding courses.

Admission to graduate study does not imply admission to degree candidacy nor does completion of thirty semester hours of credit alone qualify one for the M.A. Degree. A successful score on the graduate portfolio and compliance with the qualitative standards for coursework and other standards set forth below are also requirements for the degree.

Graduate Council

The Graduate Council is a standing committee of the College, responsible for admission to graduate study, general policy, and evaluation of the graduate program. The Council serves as a review board in student academic matters and approves new courses, programs and policy changes. Three faculty members are appointed to this committee for three-year terms, one new member being appointed each year. One of the three faculty members should hold primary responsibilities in the Graduate Program. The remaining members of this committee are the Provost and the Dean of Education. Two classroom teachers and two graduate students are appointed to this committee by the Dean of Education.

Degree Application and Graduation Information

Students who plan to complete degree requirements by August of a given calendar year should make arrangements for portfolio completion and graduation by attending an Exit Interview early in the spring semester. Those completing requirements in the fall should contact their advisor early in that semester to accomplish this. The procedure to make arrangements for graduation is as follows:

  1. Pay the graduation and transcript fees in the Graduate Education Office. (Graduation Fee = $50; Transcript Fee = $5)
  2. Have on file a completed Degree Candidacy form.
  3. Meet with your advisor to check graduation requirements (Exit Interview).
  4. Order cap and gown in the Graduate Education Office.

Graduation exercises are held in August and all candidates for graduate degrees are required to participate. If because of unusual circumstances it is believed necessary to graduate in absentia, a written request to the Director of Graduate Education is necessary for waiver of this requirement.

Certification Procedure

Teacher certification is a function of the Commonwealth of Kentucky and satisfactory completion of a graduate programs does not automatically result in certification or a change in certification. The following procedure should be observed in applying for any certificate:

  1. Secure an application for certification (TC-1 Form) from the Graduate Education Office or certifying state agency. Complete the appropriate sections and return to the Graduate Education Office.
  2. In Kentucky, there is a $50 charge for the certificate. A cashier’s check payable to the Kentucky Treasurer, should accompany the application. (Transcript fee is paid as part of Graduation Fees.)
  3. The Education Office mails the completed application, check, and official transcript directly to the appropriate state office.

Post Graduate Courses

Courses taken after the completion of the Bachelor’s Degree, but prior to admission to a graduate program may not be counted on the Master’s Degree without the written permission of the Director of Graduate Education.


Each graduate student will be assigned to a selected graduate faculty advisor. All students must confer with their advisors during their first semester or term of study. A program sheet- contract must be completed and signed at that conference and then filed in the Graduate Office. Students may not be permitted to register for a second semester or term if the program sheet-contract has not been filed in the Graduate Office.

Student Load

Most of Georgetown’s graduate students attend part-time except in our flexible summer program when students may choose up to twelve hours in short term modules. Students enrolled for at least eight semester hours are considered full-time. Students may not enroll for more than twelve hours in a given semester. Students who are employed full-time may not enroll for more than two courses per term during the term of their employment (normally fall and spring semesters). For each credit hour earned, the student must spend a minimum of 12.5 clock hours in planned instructional activities and/or class meetings as designed by the instructor. Each instructor is responsible for maintaining academic excellence and integrity.

Dropping a Course or Withdrawal

When students find it necessary to drop a course during a term, the drop/add must be completed through the Graduate Office. Drop or failure to attend once a class has started will incur a portion of the tuition charge as well as the drop fee. The signature date of the Director of Graduate Education on the drop/add card is the date for calculation of refund. Failure to complete the withdrawal process will result in a grade of “F” in all courses and no refund.

Independent Study

Students must obtain the approval of the Director of Graduate Education and a supervising professor prior to registering for independent study.

Grades and Scholarship Standards

All students are expected to maintain a grade-point average of 3.0 which is the minimum required for graduation. A grade lower than C will not count for graduate credit in any program. A cumulative point standing of 3.0 must be attained for the M.A. in Education Degree. A grade of “I” (Incomplete) must be converted within one year from the end of the term in which the I was acquired, or the I automatically becomes an F. Two consecutive semesters (or summer terms) of failure to maintain a 3.0 standing will result in the student’s suspension from graduate study for a period of one year. Any student readmitted after suspension must maintain at least a 3.0 average until his/her overall standing reaches a 3.0. A second suspension will be final.

Degree Candidacy

Admission to graduate study does not automatically make a student a candidate for the Master’s Degree. Requirements for degree candidacy are the completion of at least nine semester hours of graduate work at Georgetown College, a minimum of a 3.0 grade point average, and no incomplete grades. Degree candidacy allows the faculty to evaluate the student’s performance at the graduate level and the student’s potential for completing the degree. The application for degree candidacy must be submitted to the student’s advisor who approves and forwards it to the Graduate Office for recording. Students will not be permitted to register for courses after eighteen semester hours have been earned if degree candidacy has not been obtained.

Comprehensive Examination

All candidates for the Master of Arts in Education Degree are required to submit a graduate portfolio in order to receive the degree and certification upgrade. Portfolios will be graded by members of the faculty as appointed by the Dean of Education. Portfolios may be submitted after the Application for Graduate Degree has been filed and evidence exists indicating it is possible for the candidate to complete all coursework and requirements for the degree during the term the portfolio is submitted. If the candidate fails to earn the minimum score on the graduate portfolio, the Graduate Council permits the candidate to resubmit with corrections. If the candidate fails to make the required score on one resubmission, the student must change to the Fifth Year (non-degree) Program for Teachers or withdraw from the Graduate Program. There are no graduate portfolios required for the Fifth Year Program or the Rank I certification program.


A student obtains residence credit only for courses completed at Georgetown College. Nine semester hours of summer courses or one semester as a full-time student with a minimum of nine semester hours satisfies the residence requirement.

Transfer of Credits

With approval of the Dean of Education, a student may transfer as many as six semester hours toward a degree or program, provided the credits were earned while enrolled in an accredited graduate school. No graduate credit is accepted for courses taken by correspondence.

Time Limitation

Credits earned seven years prior to the date which the student expects to receive the M.A. Degree shall not count for credit nor for residence toward the degree.