Higher Education Emergency Relief Fund Reporting

Updated 1/11/21

Emergency Financial Aid Grants to Students

Georgetown College signed and returned to the Department of Education the Certification and Agreement on 4/13/20 for the first 50% of the funds to be received under Section 18004(a)(1) designated as Emergency Financial Aid Grants to Students. All of these funds so designated will be and are being used to provide Emergency Financial Aid Grants to students to cover additional costs that they have borne during this time as a result of the Coronavirus Pandemic.


The institution has received $467,413 pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students. As of the second quarterly report, $467,100 was distributed to students under Section 18004(a)(1).  The remaining $313 amount was distributed to an eligible student in response to additional information provided due to COVID-19.


We estimate that 803 total students at Georgetown College are eligible to participate in programs under Section 484 in Title IV of the Education Act of 1965 and thus eligible to receive the Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. Of those students 738 have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act. One student received additional funds due to a response directly impacted by COVID-19.


The following method was used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.


  • Each residential student who is eligible to fill out a FAFSA, who is enrolled at GC at the time of calculation (5/30/2020), and whose total scholarships and grants do not completely cover the total direct costs at Georgetown College, is eligible to receive some portion of these student-designated funds. These are the students who have the clearest need and additional costs due to the COVID-19 outbreak.
  • Each eligible student will receive a minimum disbursement of $300. This minimum disbursement has been calculated based on the approximately seven weeks of food that these students have been required to cover unexpectedly from March 16th through May 4th, and is based on the lowest weekly food plan cost given by the USDA for February 2020 for this age group (19-50 years old, Thrifty plan. Accessed on 4/15/2020 at https://fns-prod.azureedge.net/sites/default/files/media/file/CostofFoodFeb2020.pdf).
  • Remaining student-designated funds will be allocated based on need as calculated in the Estimated Family Contribution (EFC). Students who are Pell eligible will receive the largest allocation of funds, with those who are near Pell receiving the next highest portion. Both groups will have more difficulty covering unexpected food costs and need the most assistance. We have also allocated additional aid for those with a mid-range EFC below $30,000, as these families could also use some additional assistance at this time. For families with an EFC over $30,000, students will only receive the minimum disbursement.
  • Included in the 738 receiving Emergency Financial Aid Grants are non-FAFSA filers. For those who did not file a FAFSA, we completed additional research to determine if a student would be eligible to file.  Criteria included determining if the college had a social security number on file, for the male students checked for selective service registration at www.ss.gov, checked NSLDS (National Student Loan Database) for loan default status, and checked to ensure meeting SAP standards/academic plan.
  • Remaining aid will be allocated by giving the most additional assistance to Pell Eligible students, then near-Pell students, then mid-range students. The small remainder of $313 was used to cover unforeseen needs for a student. The final disbursement of $313 was made in September for a student who had completed a Professional Judgment request based on hardship caused by the COVID-19 pandemic; this student had already received an earlier allocation, so the number of students receiving aid did not increase.



EFC range


per student total

Total for group

Pell – 264 students



 $  1,000.00

 $ 264,000.00

Near Pell – 124 students



 $     650.00

 $ 80,600.00

Mid-Range EFC – 175 students



 $     400.00

 $ 70,000.00

Higher EFC – 175 students

$30,000 and up


 $     300.00

 $   52,500.00

Final disbursement      

$ 313


 $ 467,413.00



The following information was sent to all students in an email from President Jones on April 24th:

The stimulus package passed by the federal government known as the CARES Act provides every institution of higher education additional aid to give directly to eligible students. These funds are to assist you in paying for unexpected expenses, such as housing and food. In keeping with the requirements, Georgetown will be sending every full-time, residential student who was eligible to file a Free Application for Federal Student Aid (a FAFSA) additional aid. This aid is to be distributed according to need, as determined by the college. We understand that all of our students have taken on additional costs, so we are going to provide every eligible student with a minimum payment, then provide additional funding for those with greater need as demonstrated on the FAFSA.

Quarterly CARES Act Reporting




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