Travel Advance Request

A Travel Advance Request Form must be filled out in the following manner in order to obtain a travel advance.

• Date
• ID # of person requesting the advance
• Place, purpose, and duration of travel
• Mode of travel
• Estimated cost of the trip
  • Transportation
  • Lodging
  • Meals
  • Other
• Total amount of money requested
• Return Date (Expenses submitted more than 90 days or more after date incurred will not be reimbursed.)
• Signature of employee
• Printed name of employee
• Signature of department head
• Signature of administrative office

Travel advances will be picked up at the cashier’s window unless otherwise noted.

The money for a travel advance will be charged against the employee’s travel advance account.

After returning from a trip, any remaining cash should be turned in at the cashier’s window.

A Business Expense Report with attached receipts (see documentation on completing a BER) should be turned in to accounts payable within 2 weeks of returning from a trip. Expenses submitted more than 60 days after the date incurred will not be reimbursed.